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Inventory Catalog - Feature breakdown
Inventory Catalog - Feature breakdown

Overview of powerful features built into our Inventory Catalog designed to aid with generating leads and automatic quoting

Heigo Tolppa avatar
Written by Heigo Tolppa
Updated over a week ago

In this article, we'll be taking you on a guided tour of the features of SkySelect Inventory Catalogs. If you're eager to jump right in, we've got you covered with our template here. And if you're looking for more detailed information about the formatting requirements then you can find this in our guide. Here, we'll be exploring the different ways you can use SkySelect's Inventory Catalogs to your advantage.

Sharing your inventory

You have your inventory and you want to share it with SkySelect to reach a wider audience and increase your chances of making a sale. Depending on the information you are happy to share, this can be used to either quote automatically, prefill quotes for parts you have in your inventory, or simply generate leads with buyers you don't yet work with.

The simplest way to list your parts on SkySelect is to upload your file from the Catalog Management page or to email your inventory to inventory [at] skyselect [dot] com. We can support templates from inventory listing sites, so if you are unable to match our template and already share it with other sites - no worries - send us what you have.

If you already use Rotabull then you could share your inventory through an integration. To do that you need to log in to SkySelect go to the developer settings page and generate an API key.

When you add the API key to Rotabull, this will be used to share your inventory, which in turn will generate matches based on the demand coming from Buyers on SkySelect.

Receive notifications for parts you list

A common concern from Suppliers is the volume of invitations that buyers send your way. To avoid unnecessary emails, you can use your parts list to turn off notifications for parts that are not in your catalogs. This can improve productivity and allows you to concentrate on the parts that matter to your business. To activate this feature, toggle the "Only notify me for parts listed" switch on the catalog management page.

ℹ️ This does NOT reduce the number of invitations you receive. Instead, it filters out notifications for parts that you do not carry, so you can focus on the relevant ones. You can still see all of the parts that you are invited to by disabling the filter on the Quoting screen or the Quotes Dashboard.

Volume Discounts

The cost can play a crucial role in your customers’ purchasing decisions. Our price breaks feature enables you to establish varying prices for different quantities and enables the system to generate quotes automatically based on the order quantity of the customer. This saves you time and allows you to provide your customers with accurate pricing information.

You can add any amount of price breaks into the catalog template and they will be quoted based on the requested quantity. Buyers can also see your price breaks so if the offer is attractive, they can update the order quantity which updates the price accordingly.

Additionally, you can also see, edit or remove any price breaks that have been quoted from your catalog on the Quoting screen. Outside of catalogs - price breaks can also be added manually!

Multiple contact support on catalog matches

You probably work with multiple buyers on our platform and you may have different contacts who deal with each. Assign different or multiple contacts for each of your customers and reduce email rerouting. This ensures that everyone who needs to be involved in the communication is kept in the loop and allows you to tailor your communication to each individual buyer.

You can edit contacts from the same window that is used for the Buyer assignment.

Clicking on the pencil opens a modal that allows you to assign default or specific contacts to each of the buyers you work with.

When your catalog generates a match then the appropriate contact receives a notification.

Single Quote Location

Buyers expect a location on every quote. Your inventory management tool might not include it on your export. We've made it easy for you to map your inventory to any existing quote location. This ensures accurate quote locations for your customers.

If you only have one quote location - then you can map your inventory to any existing quote location.

Clicking to assign a different location opens a modal that shows any locations set up in SkySelect.

If you only have one location - you can also set this up when creating your quote locations on SkySelect. Do that by selecting "Use location as the default for inventory catalogs".

More than 1 stock/quote location

You may have your stock in multiple locations and only want to share one inventory file. We've introduced a feature that allows you to map your inventory to multiple quote locations. To do that - we need at least some way to differentiate between stock in different locations. In the screenshot below I have uploaded a catalog where parts have different values in the location fields ("France", "South Africa" etc.).

To map these to my existing locations we have introduced an "Alias" field on the location form. You can add any number of semicolon-separated aliases for your locations.

When an alias has been added to a location and you want to use it on a catalog, then the catalog needs to process the new information. You can remap locations by selecting "Remap locations" from the Action menu next to any uploaded catalog.

The remapped catalog will now show your existing quote location. This will be used on any match created for this location.

Manufacturer or distributor catalog

Not all businesses hold stock, especially if you're a manufacturer or distributor. You can still use the automatic quoting and invitation filtering offered by our inventory catalog feature. Use 0 or an empty quantity with the lead time you need to fulfill the order.

ℹ️ We support LTOR and RQST as lead time for any parts that need to be manufactured. This can be used for lead generation. To use automatic quoting an actual lead time must use the number of days required to fulfill the order (e.g. 30, 60, 90).

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